Having a good employee management system is the key to running a successful HR department. This is especially so if the company you’re working for has multiple branches and many employees. Keeping track of employee work history, records, and other sets of data can be a pain if you’re using an inefficient or slow system. Keep track of finances and get real pay stubs here.
Whether you’re looking to upgrade your current employee management system or using one for the first time, this article will cover everything you need to know about picking the best systems available on the market. We’ve included some of our top employee management systems recommendations so you can compare and evaluate them easily. Keep reading to find out more!
Employee Management Software FAQ
To begin, we’ve compiled and answered some common questions about worker management systems.
1. What is employee management?
Employee management includes efforts to help employees stay on task and work efficiently to reach the company’s overall targets and goals. Employee management helps the company run like a well-oiled machine. When everyone is working to the best of their capabilities, in an organized and structured manner, the organization as a whole can operate smoothly.
Another way you could look to improve organizational structure is by transferring business control to the employees themselves by creating an employee ownership trust.
2. What do employee management systems do?
Employee management systems store and manage important employee information such as salary, attendance and leave records, performance, and so on. As employee management systems are fully automated, it speeds up admin activities and goes a long way in helping the HR team with their work.
3. What is HRIS?
HRIS, or Human Resource Information System, is a process in which business data and resources are combined and streamlined in software for easy management.
In this article, we’ve used the following criteria to evaluate the various types of employee management systems available on the market:
- UI (User Interface): Is the interface designed well? Or is it messy and hard to navigate?
- Usability: Is it user-friendly and intuitive? Does the company provide user manuals, video tutorials, and user support?
- Features and functionality: Does the software include productivity tools that can be used to track employee satisfaction and performance? Is it easy to retrieve employee data from the software? Does the software provide good reporting features and useful analytical tools?
- Value for money: Does the software company provide transparent pricing? Is the software worth its price?
The Best Employee Management Systems
We’ve gathered a list of our top employee management systems and used the criteria mentioned above to evaluate their performance.
One of the biggest selling points of Square is that it comes with a smartphone app that’s available on both the App Store and Google Play. This makes it very convenient for employees to clock in and out from the convenience of their mobile phones. Square also comes with its own tablet so workers will be able to use that if using their phones isn’t an option. However, this may pose a security concern for some as the software is operated from smartphones and tablets. If you’re planning to store and manage high-risk data using your employee management system, Square may not be the safest choice.
Square is compatible with many third-party applications such as OpenCart, Homebase, EventOffice, GoDaddy, and Quickbooks.
Lastly, a Square subscription is free-of-charge. However, they do retain a portion of each transaction made through the software.
2. Sagar Informatics
Sagar Informatics is another employee management system that allows for personnel management. The software allows us to do things like monitor employee data, schedule workers, and evaluate their performance.
This system is known for its excellent after-service care and support. The company responds to issues and queries promptly and you can reach them through email or any one of the multiple numbers they provide on their website.
One drawback of this software is the outdated user interface that some may find unappealing and hard to use.
Subscription prices for Sagar Informatics are available upon request.
3. Sap SuccessFactors
Sap SuccessFactors aims to elevate the employee experience by giving corporation leaders a deeper insight into the operations of their company, employee engagement, and performance. The software has tools for reporting, surveys, guided action planning, and much more.
With a low entry price of $8/month, Sap SuccessFactors is one of the most cost-effective employee management systems currently available on the market. What’s more, the system also comes with a free trial so you can try out the software before committing to a subscription plan.
Workday boasts an extensive client portfolio — companies like Netflix, Airbnb, VISA, and Adobe use this employee management system. Workday combines HR, finance, and planning all into one system, allowing you to gather insights, analyze finance trends and create reports to drive business performance.
Workday provides one of the best interfaces — clean, sleek, and user-friendly — so you won’t face much difficulty when using it for the first time. They also have a 97% customer satisfaction rate, so you can rest assured that the company is committed to meeting their customers’ expectations and delivering on their promises.
One point to note is that Workday’s reporting tools may not be as comprehensive compared to other employee management systems.
Like Sagar Informatics, subscription pricing for Workday is available upon request.
5. PeopleSoft (Oracle)
Last but not least, we have PeopleSoft. This software is owned by Oracle and is designed to help increase employee productivity and boost business performance. The system comes with tools for performance and recruitment monitoring, and business solutions.
PeopleSoft is super user-friendly so you don’t need to worry about having to train your employees on how to use the software. Some customer complaints include sessions timing out which results in users being unable to go back to the browser they were previously using.
Getting a license for PeopleSoft by Oracle costs around $35 and comes with a 30-day free trial.
So, which employee management system should you choose? Well, that largely depends on your business needs. But, no matter which software you choose to use, you’ll definitely benefit from increased employee engagement, ease of data management, and smoother business operation.